MEETING MINUTES AUGUST 2019


VILLAGE TOWN HOMES HOMEOWNERS ASSOCIATION

BOARD MEETING NOTES

Tuesday, August 13th, 2019

Website: www.villiagetowns.org

**Letter regarding homeowner's insurance requirements now posted on this website under HOA forms.

Attending: Catherine Norwood, Dan Portwood, Ron Steed, Shelley Williams, Paul Beard, Stephanie Ault & Jim Nebeker

Absent: Aaron Lopez

BUSINESS:

  1. ​Catherine Norwood voted in unanimously to replace Lyle Page on HOA board.

  2. Review/approval of minutes from the prior meeting. Minutes were reviewed and approved.

  3. Review of financial statements/cash flows. Financial statements reviewed. Board voted to move reserve cash to different financial institution to accrue higher interest rate.

  4. Accounts receivable discussion: Fine issued to Unit 720 for past due amount of $510. Fine continued to be issued to unit 690 for failure to place screen door on entry.

  5. Reserve Study indicated HOA needed to have a reserve of approximately for $600K major expenses (roof, asphalt and decks). HOA currently has $200K in reserve. A suggestion was made to raise HOA fees to help supplement reserves.

  6. Dan Portwood investigating credit union options for HOA funds.

  7. Newsletter will be moving to website soon.

Landscaping:

Concerns that were raised:

Concerns about dog waste impacting grass growth.

Concerns with watering of brown spots.

Hard edging of beds.

Weed removal from alley. Discussion of filling in area with rocks.

Removal of dead tree on West side of project.

Painting:

No concerns at this time.

Decks:

No concerns at this time.

Roofs and Siding:

Ron Steed to send Paul Beard addresses for areas of concern.

Architecture:

Bids from Lift Up, Lift Rite, Davenport Lift up for concrete vote. Dan Portwood will schedule either lift rite or lift up as long as they give 3 year warranty in writing.

Five units of the community will be scheduled to have concrete repair done to the property.

971 (Pepi Band?): R& R Landing and step (5x4 we will have to remove glass door to demo concrete).

973 (Pepi Band?): R&R 4x5 section of walkway.

975 (Pepi Band?): R&R 5x6 section of walkway

991 (Pepi Band?): R&R Landing (7.5x6) and reset posts (saw cut away from stairs to demo).

995 (Pepi Band?): R&R 5.5x7 Section of walkway (add 5x6 pad and step is bad, we will need to remove glass door prior to demo).

Walks and Streets:

Trip hazards to be repaired on property. (see above)

Next meeting:

Tuesday, September 10th, 6:00pm at Kneaders.

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