Meeting Minutes for August 2018


VILLAGE TOWN HOMES HOMEOWNERS ASSOCIATION

BOARD MEETING NOTES

Tuesday, May 8th, 2018

Attending: Clint Dalton, Aaron Lopez, Ron Steed, Jim Nebeker, Paul Beard and Jordan Lee

Absent: Lyle Page

BUSINESS:

  1. Review/approval of minutes from the prior meeting. Minutes from previous meeting were posted and approved.

  2. Review of financial statements/cash flows. Financial statements reviewed. No concerns.

  3. Accounts receivable discussion: Accounts Receivable were reviewed. One delinquent account will be sent to attorney.

  4. Annual Meeting will be held on Wednesday, June 13th, 2018 at 6:00pm.

  5. An update to insurance policy was made and board unanimously approved to reduce earthquake insurance from 18 million to 10 million to offset cost of new policy.

Landscaping:

CMI to has email Wasatch Landscaping about replacing dried, dead grass with sod and to remove dead trees. No reply from Wasatch Landscaping at the time of this writing.

Request to potentially have neighborhood high school student empty dog waste canisters once per week.

Painting:

No concerns at this time.

VILLAGE TOWN HOMES HOMEOWNERS ASSOCIATION

BOARD MEETING NOTES

Tuesday, August 21st, 2018

Attending: Jordan Lee, Aaron Lopez, Ron Steed, Shelley Williams, Jim Nebeker, Paul Beard and Dan Portwood

Absent: Lyle Page

BUSINESS:

  1. Review/approval of minutes from the prior meeting. Minutes from previous meeting were posted and motion to change heading to reflect Annual Meeting versus Board meeting.

  2. Positions Ratified

Jordan Lee: President

Shelley Williams: Vice President

Aaron Lopez: Secretary

Ron Steed: Treasurer

  1. Review of financial statements/cash flows. Financial statements reviewed. No concerns.

  2. Accounts receivable discussion: Accounts Receivable were reviewed. One homeowner with delinquent account that has received two letters. Third letter, “Notice of Default” to be mailed to homeowner in near future.

  3. Concerns were brought up regarding vehicles and equipment parking/working in the alley drive and damaging sealcoat.

Landscaping:

CMI to email Wasatch Landscaping about replacing dried, dead grass with sod and to remove dead trees. No reply from Wasatch Landscaping at the time of this writing.

Sod has been replaced and sprinklers had been serviced. Trees have not been removed.

Homeowner is emptying dog waste containers and maintaining their upkeep. Request was mad to empty containers on Monday so waste can be removed on Tuesday garbage pick up.

Painting:

No concerns at this time.

Decks:

No concerns at this time.

Roofs and Siding:

CMI will conduct Reserve Study to assess costs of replacing roofs in comparison with reserves in account.

Architecture:

No concerns at this time

Walks and Streets:

Please see item 3 in business.

Next meeting:

Tuesday, September 11th, 2018 at 6:00pm. Location: Kneaders.

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